Program Manager, Scholarships

Reporting Functions: Reports to the Director – School Development and Chancellor for Catholic School Education.  

Job Function:  The Program Manager - Scholarships is responsible for full oversight, growth, and administration of the Diocesan school scholarship program which is critically important to increasing enrollment in our Catholic schools.   The position requires annual planning and ongoing proactive research to identify additional sources of funding and changes to Pennsylvania state legislation.  Position responsibilities also include event coordination and administration of the scholarship work processes. The Program Manager interfaces with outside organizations, individual donors or businesses, pastors, principals, school advancement directors, the Secretariat for Stewardship and Development and the Eastern Pennsylvania Scholarship Foundation.  The position also works closely with the Office of Education Superintendent and Directors for School Development, Marketing and Enrollment, and Finance. 

Scope of School Support:  

  • All Elementary Schools, High Schools and Special Learning Centers
  • (5) Counties:  Lehigh, Berks, Northampton, Carbon and Schuylkill

Duties and Responsibilities:

  1. Working with the Director – School Development, develop an annual plan of strategies and tactics to drive the overall growth of scholarship funds. 
  2. Provide administration, development and execution support for the Diocesan Scholarship Organization - Eastern Pennsylvania Scholarship Foundation (EPSF). 
    • Coordinate with the schools and the diocese a plan to solicit Educational Improvement Tax Credits and Opportunity Scholarship Tax Credits for businesses or individuals. 
    • Make presentations to schools and board members to educate them on the Scholarship programs. Execute the scholarship application process.
    • Administer all donations received by the Foundation, making certain that all state requirements are satisfied, acknowledgement letters are sent and all funds are tracked. 
    • Promote Foundation initiatives in the community, parishes and schools.
    • Manage the meetings of the EPSF Trust Advisors by providing meeting schedules, working with the chairperson on the agendas and completing meeting minutes.
    • Participate in national and regional School Choice programs, as appropriate.
  3. Execute the Bishop’s Annual Appeal Catholic High School Scholarship Program, and the Bishop’s Catholic Scholars Program. Facilitate a communications plan with the schools and provide oversight and administration for the scholarship application process, the distribution of all awards and the awards ceremony.
  4. Develop, administer and distribute endowed funds for Catholic school scholarships. 
    • Manage the current endowed scholarship funds process.  Adhere to application process, distribution of funds and complete all reporting requirements. 
    • Proactively seek new scholarship funding opportunities. 
  5. Improve documentation of work processes. 
  6. Provide occasional project support for Directors of Marketing, Development or Finance.
  7. Perform other duties as assigned by Chancellor for Catholic School Education.

Educational Requirements: 

  1. Bachelor’s degree in marketing, business or related field. 
  2. 2-4 years relevant experience, preferably in a fundraising or marketing environment. 

Other Requirements: 

  1. Exceptional communication, organizational and teamwork skills
  2. Proficient in Microsoft Office – Word, PowerPoint, Excel, Outlook
  3. Understanding of basic accounting concepts
  4. Relationship-building and influencing skills
  5. Strong Catholic identity and commitment to the mission of the Church. 
  6. Must be passionate about Catholic Education with a desire to help our schools succeed. 
  7. A high degree of integrity, confidentiality, strong work ethic and a willingness to quickly and continuously gain knowledge of the mission of the Diocese of Allentown and its affiliates.

Physical Demands:  While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone.  Use of hands to operate standard office equipment; with occasional reaching and lifting up to 10 pounds. 

Working Conditions: Normal office environment.  Normal work hours are Monday through Friday, 8:30 a.m. to 4:30 p.m.  Will be required to meet with constituencies outside and in excess of normal work hours. Some travel for business purposes required (normally not overnight).  

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

FLSA: Exempt