Manager of Property and Facilities

Manager of Property and Facilities                                                                                                

This full time position is responsible for the general oversight of property issues within the diocese including management of real estate, construction and service contracts, leases of properties as well as assistance to parishes, diocesan high schools and special learning centers and related ministries in procurement, repairs, maintenance and other related issues.  Assist pastors and administrators and principals with contractors, architects and engineers in the development and completion of building, renovation and repair projects and supporting work related to safety codes, hazardous materials, handicapped accessibility, hazardous materials, maintenance programs and compliance with AHERA regulations for asbestos in all school and parish facilities. 

Duties and Responsibilities:

  1. Assists with issues related to leases, purchases and sales of real property and disposition of contents and furnishings.


  1. Assists with administration of diocesan Self-Insurance Program related to general and property liability and work with Catholic Mutual Group on these matters as well as review of contracts to ensure appropriate coverage and certification


  1. Develops and implements parish, diocesan high school and special learning center major building construction and renovation projects including capital projects (e.g., boiler and roof replacement). Assists parishes, diocesan high schools and special learning centers in the negotiation of professional service agreements and construction contracts.


  1. Advises parishes, diocesan high schools and special learning centers on the selection of design professionals: architects, engineers, planners. Reviews contracts and other service agreements as requested by locations.


  1. Advises Secretary for Administration, parishes, diocesan high schools and special learning centers on all matters related to the appraisal, leasing, purchasing, and disposal of real estate.


  1. Coordinate Diocesan construction and facility renovation processes to assure compliance with the Acts of Extraordinary Administration, and participating in related committees, e.g., Parish Capital Improvement Committee and Diocesan Building Committee.


  1. Assures diocesan buildings are properly maintained.


  1. Oversees all aspects of the demolition of buildings.


  1. Liaises with CMG in the management of claims pertaining to buildings.


  1. Manages the Diocesan Asbestos Program which includes the inspection of active schools K-12 under the AHERA Regulation (Asbestos Hazard Emergency Response Act) as well as the inspection/ Survey of Asbestos materials in all other buildings as related to renovation, maintenance and demolition projects.


  1. Administers the Diocesan liturgical and secular goods disposition process, including storage facilities and vendor relationships.       


  1. Supervises Facility Maintenance, Shared Maintenance and courier positions.


  1. Other duties as assigned


Educational Requirements:

  • Background in construction trades, architecture and/or engineering; Bachelor’s Degree preferred.
  • Minimum 5 years, 10 years preferred, of demonstrated experience in property management and facilities oversight, familiarity with construction practices or related field.
  • Working knowledge/training in applicable building and life safety regulations such as the IBC, BOCA, OSHA, AHERA.


Other Requirements:

  • Possess the ability and willingness to work with others as a team player who feels a sense of responsibility not only to his/her own success but also for the success of colleagues and the Diocese as a whole.
  • Demonstrates effective communication and interpersonal skills including the ability to respond to questions and present information effectively to stakeholders.
  • Outstanding organizational skills with attention to detail.
  • Understanding of building codes and safety regulations.
  • Demonstrates the ability to handle numerous tasks and responsibilities with the ability to anticipate and meet established deadlines.
  • Possesses the skill to coach and manage those under his/her supervision in order to achieve professional growth for the employees and successful outcomes for the Diocese.
  • Valid PA Driver’s License with good driving record

Physical Demands: The employee is regularly required to stand, walk, sit, talk and hear; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl, lift and/or move. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities

Working Conditions:  Normal office environment.  Work Hours: 35 hours/week, Monday – Friday, 8:30 a.m. to 4:30 p.m.  May be required to work in excess of normal work hours, including evenings, weekend and holidays when required or in the event of a diocesan emergency.

Interested applicants should submit a cover letter and resume to:

Diocese of Allentown
Office of Human Resources
P.O. Box F
Allentown, PA 18105-1538