Human Resources Generalist

Job Title:  Human Resources Generalist                                                       FLSA:  Exempt

Reporting Functions:  Reports to Executive Director of Human Resources

Job Function:  Maintain a steady flow of work to meet operating time frames for the Executive Director of Human Resources and staff of the Office of Human Resources. Participates in day-to-day administration of policies and programs covering recruitment and Family & Medical Leave Act (FMLA) for all diocesan entities.


Duties and Responsibilities:

  1. Works with parishes, schools, and other entities in the Diocese in the processing of FMLA forms & granting of FMLA leaves.
  2. Maintains accurate records relating to leaves, with timely follow-up when forms are due, leaves expire, return to work releases, and the like.
  3. Prepare and maintain personnel files for all administrative Diocesan employees.
  4. Assist Pension Manager with responding to all pension-related inquiries from active employees, term non-vested employees, term vested employees and retirees.
  5. Assist employees with questions concerning the employees vacation accrual, balances, and request for time off.
  6. Record and maintain employee job description and performance review data and files. 
  7. Receive, log and review resumes; send acknowledgement to applicants.
  8. Schedule interviews, as needed.
  9. Facilitate new hire materials and new hire orientations.
  10. Develop and maintain spreadsheets, reports and forms as required.
  11. Assists with the preparation of reports, etc. for meetings and events.
  12. Maintain schedule of Conference Room meetings.
  13. Prepare monthly MLK birthday posting and maintain list, assist with preparation for luncheons and other employee events.
  14. Maintain employee phone directories for MLK & administrative offices.
  15. Order and proof employee business cards as requested.
  16. Maintain salary updates and salary history sheets for personnel files.
  17. Assist with unemployment forms and questions for all locations.
  18. Plan and organize events including Christmas Party and Service Awards.
  19. Train new bookkeepers on new hire paperwork processes and other HR functions.
  20. General administrative support for Human Resources team.
  21. Assists Pastors, Principals and Administrators with the preparation of up-to-date job descriptions.
  22. Assists locations with unemployment compensation paperwork.
  23. Functions as additional contact person for all diocesan human resource-related         matters. 
  24. Performs other duties as required and/or assigned.


Educational Requirements:

  1. Bachelor's Degree in business administration or other related field; or equivalent combination of education & experience.
  2. 3+ years of Human Resources experience required, with a minimum of experience in two or more functional areas of Human Resources.
  3. Degree or certificate in Human Resources a plus.


Other Requirements:

  1. Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals. 
  2. Knowledge of principles and practices of Human Resources administration, including an understanding of federal and state employment laws.
  3. Effective oral and written communication skills & strong interpersonal skills.
  4. Ability to establish and maintain healthy working relationships with people in course of work.
  5. Ability to objectively coach employees through complex, difficult, and sometimes highly sensitive issues.
  6. Ability to make recommendations to effectively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulations and/or law.
  7. Must possess outstanding time management and organizational skills and be flexible with the ability to prioritize projects as priorities change. 
  8. Ability to maintain a high level of confidentiality and demonstrate dependability and trustworthiness is required.  Must be self-motivated and capable of working independently as well as part of a team.
  9. Excellent computer skills in Microsoft Office required.
  10. Valid Pennsylvania driver's license.


Physical Demands:  While performing the duties of this job, the employee is regularly required to move about the office, and to talk or hear, both in person and by telephone. Ability to operate standard office equipment, including computer equipment. Travel to various locations to meet with personnel is also required.


Working Conditions:  Normal office working conditions.  May be required to work overtime occasionally.  Normal work hours are Monday through Friday, 8:30 a.m. to 4:30 p.m.


The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhaustive list of all responsibilities, duties and requirements.