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OF ALLENTOWN VOLUNTEER BACKGROUND CHECKS PROCESSING PROCEDURES Effective
October 1, 2004 In conjunction with the Volunteer Background
Check policy, effective October 1, 2004, that states that criminal background
checks are required for all individuals who are reasonably expected to come into
contact with children, the following procedures will be used to process the background
checks to promote the success of this program: 1. The Pastor, Principal
or Administrator distributes the Diocese of Allentown's Lay Employee/Volunteer
Background Check Authorization form to his/her volunteers. This form may be reproduced. 2.
The Pastor, Principal or Administrator collects the completed forms from the volunteers. 3.
The Pastor, Principal or Administrator either enters the data himself/herself
or assigns a trusted employee or a trusted volunteer to enter the data via internet
access at https://members.usis-csd.com. Regardless of who is chosen to complete
this task, it remains the responsibility of the Pastor, Principal or Administrator
to ensure that this employee or volunteer completes the task. 4. A username
will be assigned by the Diocese of Allentown and the USIS Widescreen reference
check company. Training will be provided regionally and follow-up training for
new users will be provided as needed. A password will be provided to the individual
assigned to process the checks. Customer Service support via a toll free number
by USIS Widescreen will be available at no charge. 5. In the event the user
changes, USIS Widescreen should be notified so that a new password may be issued
to provide the utmost confidentiality in the use of the system. 6. If the
volunteer has had a clear background check performed by the Diocese within the
past twelve (12) months, the individual would not need a background check at this
time. 7. The USIS Widescreen website will indicate a clear check almost
instantaneously. 8. It may take up to six (6) weeks for a background check
with activity present to be processed. Therefore, if the software indicates that
the check is, "Pending Diocesan Receipt and Review," then the individual
should not be allowed unsupervised contact with children until the individual
has been cleared. 9. All background checks with activity present will be
reviewed by the Diocese's Human Resources Department. After review, the Diocese
will change the pending status to, "Eligible" or "Please see Pastor/Principal/Administrator".
The Pastor/Principal/Administrator will be contacted to discuss the individual's
report results in the event of an unfavorable finding. At no time will the location
have access to the actual criminal records of any individual for confidentiality
purposes. 10. Volunteers who are reasonably expected to come into contact
with children will be required to have a background check completed periodically
at an interval to be set at a later date. 11. It is the Pastor, Principal
or Administrator's responsibility to ensure that all volunteers have returned
completed forms to them and have complied with the above outlined process.

Post Office Box F Allentown, PA 18105-1538
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