Back DIOCESE OF ALLENTOWN VOLUNTEER BACKGROUND CHECKS PROCESSING PROCEDURES Effective October 1, 2004 In conjunction with the Volunteer Background Check policy, effective October 1, 2004, that states that criminal background checks are required for all individuals who are reasonably expected to come into contact with children, the following procedures will be used to process the background checks to promote the success of this program: 1.  The Pastor, Principal or Administrator distributes the Diocese of Allentown’s Lay Employee/Volunteer Background      Check Authorization form to his/her volunteers.  This form may be reproduced. 2.  The Pastor, Principal or Administrator collects the completed forms from the volunteers. 3.  The Pastor, Principal or Administrator either enters the data himself/herself or assigns a trusted employee or a trusted      volunteer to enter the data via internet access at https://members.usis-csd.com.  Regardless of who is chosen to      complete this task, it remains the responsibility of the Pastor, Principal or Administrator to ensure that this employee or      volunteer completes the task. 4.  A username will be assigned by the Diocese of Allentown and the USIS Widescreen/HireRight reference check      company.  Training will be provided regionally and follow-up training for new users will be provided as needed.  A      password will be provided to the individual assigned to process the checks.  Customer Service support via a toll free      number by USIS Widescreen will be available at no charge. 5.  In the event the user changes, USIS Widecreen/HireRight should be notified so that a new password may be issued to      provide the utmost confidentiality in the use of the system. 6.  If the volunteer has had a clear background check performed by the Diocese within the past twelve (12) months, the      individual would not need a background check at this time. 7. The USIS Widescreen/HireRight website will indicate a clear check almost instantaneously. 8. It may take up to six (6) weeks for a background check with activity present to be processed.  Therefore, if the     software indicates that the check is, “Pending Diocesan Receipt and Review,” then the individual should not be     allowed unsupervised contact with children until the individual has been cleared.  9. All background checks with activity present will be reviewed by the Diocese’s Human Resources Department.  After     review, the Diocese will change the pending status to “Eligible” or “Please see Pastor/Principal/Administrator”.  The     Pastor/Principal/Administrator will be contacted to discuss the individual’s report results in the event of an unfavorable     finding.  At no time will the location have access to the actual criminal records of any individual for confidentiality     purposes. 10. Volunteers who are reasonably expected to come intocontact with children will be required to have a background       check completed periodically at an interval to be set at a later date. 11. It is the Pastor, Principal or Administrator’s responsibility to ensure that all volunteers have returned completed forms       to them and have complied with the above outlined process.   Post Office Box F  •  Allentown, PA  •  18105-1538 Copyright 2003 The Catholic Diocese of Allentown Disclaimer and Terms of Use