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DIOCESE OF ALLENTOWN
SAFE ENVIRONMENT
QUICK REFERENCE & RESOURCE GUIDE

*All personnel and volunteer files should be kept in a central, secure location determined by pastor or principal. The files must be accessible for inspection by local Dean, Office of Education, Catholic Mutual Group representatives and auditors form the USCCB Office for Child and Youth Protection.
WHO?WHAT?WHEN?FILE REQUIREMENTS HOW OFTEN
 
EMPLOYEESDiocese of Allentown Sexual Abuse PolicyBefore working with minorsSigned Acknowledgement Form in personnel fileOne Time

Diocese of Allentown Code of Conduct

Before working with minorsSigned Acknowledgement Form in personnel file.One Time
Criminal Background Check through USIS
Before working with minorsSigned Diocese of Allentown's Lay Employee/Volunteer Background Check Authorization form in personnel file.To be repeated - time frame to be announced
Pa. Department of WelfareChild Abuse Background Check
Before working with minorsOriginal Child Abuse form signed and stamped by PA Department of Welfare in personnel file.One Time
Protecting God's Children ProgramBefore working with minorCopy of PGC Completion Certificate in personnel file.Safe Environment Coordinator to keep list of dates and times training held at each diocesan location.One Time
*All New School Employees as of 4/1/2007
FBI Fingerprint Check through Pa. Department of EducationBefore hire Original form signed and stamped by FBI must be seen by Principal. Copy made by school placed in personnel file. One Time
*All School TeachersPA Criminal History CheckBefore hireOriginal form seen by Office of Education. Copy placed in personnel file.One Time
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VOLUNTEERS

(Age 18 and older)
Including, but not limited to:

CCD Directors, Coordinators & Teachers
CYO Coaches
Youth Ministers
Youth Group advisors
Teacher Assistants
Cafeteria Workers
Pre-school & Extended Care
Assistants
Boy Scout Leaders & Staff
School Volunteers

Diocese of Allentown Sexual Abuse PolicyBefore working with minors
Signed Acknowledgement form in volunteer's file.One Time

Diocese of Allentown
Volunteer Code of Conduct
Before working with minorsSigned Acknowledgement form in volunteer's file.One Time
Criminal Background Check through USISBefore working with minorsSigned Diocese of Allentown's Lay Employee/Volunteer Background Check Authorization form in volunteer's file.To be repeated - time frame to be announced
Protecting God's Children ProgramBefore working with minorsCopy of PGC Completion Certificate in volunteer's file.
Safe Environment Coordinator to keep list of dates and times training held at each diocesan location.
One Time
 
MINORS
School Students
CCD Students
Child Protection Catechesis Program(K-8th Grade)
Called to Protect (9th - 12th Grade)
During School year

All teachers of program to complete evaluation annually and submit to DRE Office at Diocese of Allentown Office of Education.
*signed form/letter from parent or legal guardian for each child/student not permitted to attend also to be submitted to DRE Office.

Annually
Volunteers (Under the age of 18)Diocese of Allentown
Sexual Abuse Policy
Before working
with minors
Signed Acknowledgement form in volunteer's file.One Time
 Diocese of Allentown
Volunteer Code of Conduct
Before working
with minors
Signed Acknowledgement form in volunteer's file.One Time
 
PARENTSCalled to ProtectOptionalSafe Environment Coordinator to keep dates and times of trainings held at each diocesan location
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Post Office Box F  •  Allentown, PA  •  18105-1538


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