DIOCESE OF ALLENTOWN SAFE ENVIRONMENT QUICK REFERENCE & RESOURCE GUIDE *All personnel and volunteer files should be kept in a central, secure location determined by pastor or principal. The files must be accessible for inspection by local Dean, Office of Education, Catholic Mutual Group representatives and auditors form the USCCB Office for Child and Youth Protection. < WHO? WHAT? WHEN? FILE REQUIREMENTS HOW OFTEN   EMPLOYEES Diocese of Allentown Sexual Abuse Policy Before working with minors Signed Acknowledgement Form in personnel file One Time Diocese of Allentown Code of Conduct Before working with minors Signed Acknowledgement Form in personnel file. One Time Criminal Background Check through USIS Before working with minors Signed Diocese of Allentown's Lay Employee/Volunteer Background Check Authorization form in personnel file. To be repeated - time frame to be announced Pa. Department of WelfareChild Abuse Background Check Before working with minors Original Child Abuse form signed and stamped by PA Department of Welfare in personnel file. One Time Protecting God's Children Program Before working with minor Copy of PGC Completion Certificate in personnel file.Safe Environment Coordinator to keep list of dates and times training held at each diocesan location. One Time ADDITIONAL REQUIRMENTS FOR ALL NEW SCHOOL EMPLOYEES AS OF 4/1/2007 FBI Fingerprint Check through Pa. Department of Education Before hire Original form signed and stamped by FBI must be seen by Principal. Copy made by school placed in personnel file. One Time PA Criminal History Check Before hire Original form seen by Office of Education. Copy placed in personnel file. One Time Page 2 of 3 VOLUNTEERS (Age 18 and older) Including, but not limited to: CCD Directors, Coordinators & Teachers CYO Coaches Youth Ministers Youth Group advisors Teacher Assistants Cafeteria Workers Pre-school & Extended Care Assistants Boy Scout Leaders & Staff   Diocese of Allentown Sexual Abuse Policy Before working with minors Signed Acknowledgement form in volunteer's file. One Time Diocese of Allentown Volunteer Code of Conduct Before working with minors Signed Acknowledgement form in volunteer's file. One Time Criminal Background Check through USIS/HireRight Before working with minors Signed Diocese of Allentown's Lay Employee/Volunteer Background Check Authorization form in volunteer's file. To be repeated - time frame to be announced Protecting God's Children Program Before working with minors Copy of PGC Completion Certificate in volunteer's file. Safe Environment Coordinator to keep list of dates and times training held at each diocesan location. One Time   MINORS School Students CCD Students Child Lures(K-8th Grade) Called to Protect (9th - 12th Grade) During School year All teachers of program to complete evaluation annually and submit to Assistant Superintendent of Religious Education at the Secretariat for Catholic Education. *signed form/letter from parent or legal guardian for each child/student not permitted to attend also to be submitted to the Assistant Superintendent of Religious Education. Annually Volunteers (Under the age of 18) Diocese of Allentown Sexual Abuse Policy Before working with minors Signed Acknowledgement form in volunteer's file. One Time Diocese of Allentown Volunteer Code of Conduct Before working with minors Signed Acknowledgement form in volunteer's file. One Time   PARENTS Called to Protect Optional Safe Environment Coordinator to keep dates and times of trainings held at each diocesan location Page 3 of 3     Post Office Box F  •  Allentown, PA  •  18105-1538 Copyright 2003 The Catholic Diocese of Allentown Disclaimer and Terms of Use